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Position : Contracts Specialist
Category : Supply
Requisition Number : TBA
Provide specialist knowledge and guidance to team members in developing, supporting and executing complex and high value contracts and tenders for company business units.
*Job Accountability:
1. Formulate tendering and contracting activities including comprehensive engineering, technical and commercial review of scope of work received from various business units to evaluate any potential risks to the Company.
2. Ensure quality control tender documents for complex and high value services, review technical and commercial bids leading to establishment of suitable contract to facilitate end user in project execution.
3. Assess commercial risks and consider appropriate risk mitigation solutions to prevent any potential impact on tender and contract delivery program.
4. Review scope of work and commercial documentations to ensure accuracy and compliance with regulatory and local standards.
5. Provide specialised expertise in tendering and contracting process ensuring latest financial, technical, commercial, SEQ standards are embedded in the documentation and providing specialist guidance to Contracts Engineers to ensure alignment.
6. Conduct contract cost analysis and monitor savings to support Company cost initiatives.
7. Conduct, monitor and support the improvement efficiency of systems and processes to enhance organisational performance.
8. Assist coordination and compliance of the Policy and Procedure to maximise performance.
*Qualification and Experience :
Must have a Bachelor's degree in Engineering, Science, Management discipline or other relevant degree.
Minimum 8 years’ experience in a contracts management environment within the oil and gas industry.
Proficient in written and Spoken English.
Computer Literacy (MS Office) including working knowledge of business software programs, networking and SAP.
Strong analytical and reasoning Skills.
Technical knowledge in reviewing and preparing technical Contracts.
Good knowledge of Contract laws and industry practices.
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Position : Lead of Contracts
Position Level : Senior Staff
Requisition Number : TBA
Category : Supply
The Lead of Contracts is responsible for advising, planning, coordinating, supervising, responding to all Users queries/concerns, reviewing all work, formulating negotiation strategies, reviewing and presenting Tender Board submissions, coordination with senior management, legal, finance, and Contractors for all the contracts in his Section.
Develop and execute strategies for tenders and contracts for Goods and Services required for allocated area including expansion projects and for long term strategic agreements to provide best value for money to company and to selection the right contract to avoid any litigation and loss to company.
1. Establish plans and objectives in line with Division, Department, Group and Company objectives and ensure accomplishment of these Goals and Objectives.
2. Ensures that all contracts in the allocated area are planned properly and awarded on time for the smooth operation of the plant and other services, in accordance with company policies and procedures.
3. Provides advisory services to End Users on STC & CLTC Procedures and best business practices on tendering. Responsible for obtaining management endorsement for CLTC/GTC submissions and to make presentation in the relevant Committees and to answer queries raised by members.
4. Takes the Lead role in tendering and contracts activities such as; tenders strategies, selection of right price schedule, approval from appropriate authorities, pre-qualification of contractors, preparation and issuance of tenders and contracts, clarification of tenders, site visits, modification of tender documents, bids evaluation based on pre-established evaluation criteria, clarification of bids, award of contracts, signing and execution of contracts.
5. Ensures that all tenders and contracts are accurately prepared, finalized and executed as per established procedures, and best business practices. Ensures that all tenders and contracts cover HSE, QA/QC and other stipulations. Audits overall activities against procedures, identify non-compliance, and recommend course of action for continuous improvement.
6. Takes the lead role in negotiations and get the best value for money to company. Where necessary take on the spot commercial/business decisions based on Company policies and practices and obtain management ratification.
7. Takes Lead Role to ensure post contract administration activities such as; acquiring performance bonds and insurance policies from contractors, , issuance of change orders, settlement of disputes and claims, cancellation/termination of contracts (if necessary), feedback from end users for future improvements, Contractors performance monitoring.
8. Finalize, and implement procedures relating to tenders, contracts and procurement and periodically review procedures and recommend appropriate modifications as and when necessary, for continuous improvement.
9. Establishes contacts with Affiliate and Shareholder Companies to identify and implement synergies and cost savings. Assists Head of Contracts with the preparation of Contract policies, draft terms & conditions of contract and in establishing the contracting organization.
10. Establish ethical and professional relationship with Contractors/Suppliers to project the right image of Company to the contracting community and protect the interests of Company.
* Qualification and Experience :
Must have Bachelor’s degree in Engineering.
Minimum 10 years of experience in preparation of tenders, contracts, and contracts administration mainly in Oil, Gas, Petrochemical Industry.
Good interpretational skills and knowledge about legal practices, law of contracts and industry practices.
Excellent written and spoken English.
Computer literacy including ability to operate Microsoft Office Programs.
Position : Head of Cost & Contracts
Requisition Number : HRF-0001869
Category : Operations Support
* Job description :
Managing a team of professionals for providing Cost & Contracts support to all the departments in Operations to ensure uninterrupted operation of the plant and smooth execution of projects.
1. Facilitate in the preparations of the Work Plan & Budget (WP&B) requirements for Departments. Participate in Operations group KPI submissions, KPI review process, and uphold internal/external audits.
2. Head the coordination, consolidation, review, and data input of annual forecast/budget for all departments in Onshore Operations and Maintenance. Provide budget details based on work plan, schedule, and cost estimation analysis to the Finance department.
3. Coordinate budget discussions and liaise with Department/Division Managers on the cost estimation for incurred expenses, before submission of data to Finance.
4. Develop and coordinate Shutdown and turnarounds Cost Estimation Models.
5. Oversee the cost estimation activities from perspective of cost optimization/efficiency.
6. Facilitate in providing the relevant inputs/information for the yearly Onshore Operations & Maintenance benchmarking exercise.
7. Develop and steward Onshore Shared Facilities Cost Sharing Agreements and Cost Allocations Models.
8. Ensure that an effective cost and contract management systems, procedures and staffing plans are in place and managed with the highest ethical standards in line with Company Standard.
9. Ensure customer satisfaction by providing high quality cost and contracting services and communication is maintained at the management level with all customers.
10. Ensure contractor development is carried out on continuous basis, evaluated and monitored with emphasis on the local content.
11. Support negotiation strategies and ensure all compliance regulations are met and obtained for the right price.
12. Provide guidance to the end users in the pre-award activities to ensure compliance with company approved policy.
13. Ensure Contracts Demand Plan is prepared in coordination with Supply and end users every year.
14. Manage the processing of invoices for the all the group, liaise with Finance / end-users to resolve any issue to ensure payment for services provided is done according to the company timelines.
* Qualification and Experience :
Must have a Bachelor’s degree in in Engineering, Science, Management discipline or other relevant degree.
Minimum ten (10) years’ experience in a cost and contracts management environment within the Oil and Gas industry.
Professional level English, written and verbal.
Computer literacy (MS Office) including working knowledge of business software programs, networking and SAP.
Strong analytical and reasoning skills.
Good knowledge of Contract laws and industry practices
Position : Head of Telecommunications
Position Level : Senior Staff
Requisition Number : HRF-0001861
Category : Information Technology
* Job details :
Lead IT technical teams to implement the division’s strategy and goals to ensure a stable and secure IT/Telecommunications environment including Telecommunications Infrastructure, Unified Communications and Collaboration Systems, Radio Systems, Satellite and Microwave Services, Plant Safety Critical Systems, Physical Security and Surveillance.
1. Manage IT Telecoms Section with full responsibility where the measure of success depends on achieving business goals, performance targets and agreed service levels as well as on the successful technical implementation or use of information systems.
2. Identify and manage resources needed for the planning, development and delivery of specified information and communications systems services and products. Take full responsibility for all aspects of career development for subordinate staff.
3. Develop a risk management plan for the section and ensure compliance with the mitigating controls.
4. Ensure development of systems architectures, ensuring consistency with specified requirements agreed with both external and internal customers. Ensure that systems architectures balance functional, service quality and systems management requirements. Ensures that appropriate standards (corporate, industry, national and international) are adhered to.
5. Set strategy for overall control and management of services, to maximize the likelihood that all availability targets are met and business continuity is ensured.
6. Review the planning of communications networks, develops a robust operations and maintenance strategy taking into account the need for quality, security, availability, reliability, integrity and safety, and utilising (as appropriate) specialised techniques, tools, methods or standards.
7. Ensure that the service level requirements of each Customer area are determined and that service level agreements, contracts and negotiations with both internal and external suppliers are aimed at meeting the business needs of the employing organisation, by providing a value-for-money service.
8. Determine, monitor and review all telecom programme to include programme time & costs, projected operational costs, staffing requirements, programme resources, and programme risk.
9. Define and agree on tender evaluation criteria, and budgets for the procurement of products and services.
* Qualification and Experience :
Must have a Bachelor’s degree in Computer Science, Information Technology, Information Systems or other relevant discipline.
10 years’ Telecommunications experience ideally within the oil/gas industry.
Possess competence in accordance with global IT competency and development framework.
Conversant with relevant IT national and international standards and has a broad understanding of all aspects of IT and a deep understanding of own speciality(ies).
Experienced in project and program management and IT Risk and Security.
Proven track records of managing a portfolio of IT (Telecom) projects including complex, multiple vendor projects and services within international settings.
Fluent in English language (demonstrated verbal & written skills)
Strong interpersonal and presentation skills and the ability to communicate to all levels.
Demonstrated skills required to handle innovation, change and business process improvement resulting from the implementation of new information and communications technology solutions.
Strong negotiation skills.
Strong ability to delegate effectively to more technical staff, whilst maintaining full management control.
Demonstrated current and thorough understanding of developments in the application of Information Systems and is able to assimilate and interpret advice from specialists - technical or otherwise.